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HOT ACADEMY PARENTS

Everything you need to know if your child is part of the HOT Academy family, or would like to be!

DATES​

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AUTUMN TERM 2021

Sat 18th Sept - Sat 4th Dec 2021

(NO HALF TERM THIS TERM!!! )

TERMS AND CONDITIONS

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CLASS TIMES/PRICES

A free trial/audition is available to every student on their first day, and is deducted from the first term's fees (below). 

​ALL MAIN SCHOOL CLASSES RUN ON SATURDAYS IN TERM TIME EXCEPT EXTRA REHEARSALS FOR SHOW WEEK. 

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DUNSTABLE

 (6-18 yrs): 10:00AM - 1:00PM (£250.80/term or £62.70/month)

 

BRACKNELL

(6-18 yrs): 3.15-6.15PM (£250.80/term or £62.70/month)

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TERMS AND CONDITIONS

By accepting your place in the show, you are joining the HOT Academy, and must complete ALL of the following to register:

Register with Class Manager https://app.classmanager.com/portal/hot-academy-ltd/login, ensuring you also add payment details.

Join the CORRECT WhatsApp group (Contact Accounts & Admin if you are unsure) This is absolutely vital as it is the main means of communication between staff and parents regarding all notifications.

Set up your GoCardless direct debit via Class Manager which will commence just before the 1st of the following month's fees are due. A one-off payment of £42.70 (monthly fee minus one free week for the trial) will be taken imminently upon registration via Gocardless for the current month's payment of sessions.

A free trial/audition is available to every student on their first day, and is deducted from the first month's fees.

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FEES AND PAYMENT

Termly Fees can be made in equal instalments monthly or termly.

Fees are due on the first day of the month or term, respectively.

Fees must be paid by direct debit via GoCardless through registering with Class Manager:

https://app.classmanager.com/portal/hot-academy-ltd/login.

For monthly payments, one term's payment of £250 is split equally across 4 months to keep the monthly cost as low as possible for parents. This is every month including holidays - so based on a single child paying full price, you’ll pay £62.70 for a month that may only have one lesson in, but you’ll only pay £62.70 for a month with 5 Saturday lessons in. Autumn term's payment is split equally between September, October, November and December, Spring's term's payment is split equally between January, February, March and April, Summer term's payment is split equally between May, June, July and August (plus 20p transaction fee). 

Other payments should be made by BACS (Yorkshire Bank, 05-06-33, 41047579)

One full HALF term's WRITTEN notice BY EMAIL ONLY is required upon leaving the Academy and must be acknowledged by email by the principal or representative of HOT Academy via the accounts@hotacademy.co.uk email address only. We will accept notice on the first day of term (to leave at half term) or during half term holidays (to leave at the end of term). This is payable at full price regardless of attendance, to cover costs of staffing and venue and is taken at the point of registration for those who only wish to stay for one term in total.

Late fees will  incur a £10 late payment fee which increases by £5 each consequent week it is unpaid. The student may be asked to sit out of classes until fees are up to date, unless otherwise agreed.

Fees are payable from the week of registration regardless of attendance.

Costumes for shows are hired out at £15 per character per child per show and must be paid by the day before the dress rehearsal at the very latest. We aim to keep characters and costumes to a maximum of 1 or 2 per child to keep costs down wherever possible. Any loss or damage is payable by the PARENT/CARER of the child wearing or using the costume, prop, sound equipment, microphone or set. If more than one child uses it, the cost will be split evenly between parents of the children using the item.

On rare occasions, for special events, extra rehearsals may be added, but this will not be exercised without prior agreement from participants, and if requested after signing up to the event, will only be charged enough to cover the venue and teacher fee if necessary.

AUDITIONS

Successful triallists/auditionees who accept their role in the production or place in the school are subject to all terms and conditions as stated on this page and on the website. Standard fees will be payable, and attendance at Saturday Academy rehearsals is required. You do not have to be a current member of the Academy to audition for any of our productions. Free trials may still be available if you miss the audition date, at the principal's discretion. Please contact for more information. YOU MUST GIVE YOUR NOTICE ON DAY OF REGISTRATION IF YOU WISH TO LEAVE AT THE END OF ONE HALF-TERM as you will be subject to our ONE FULL HALF-TERM’S WRITTEN NOTICE POLICY(BY EMAIL ONLY) from the start of the first term after you’ve given your written notice.

SHOW WEEKEND WHE THE SHOW IS AT A BIG THEATRE

Please keep free 5-8PM on the FRIDAY of the show weekend for a DRESS REHEARSAL and 10-9pm BOTH Saturday and Sunday the show weekend - not all children will be needed the whole time, but a schedule will be sent out nearer the time. They will definitely be needed all day on the show day. THIS IS SUBJECT TO CHANGE ON A SHOW BY SHOW BASIS. PLEASE KEEP THE WHOLE WEEKEND FREE. If the show falls on any other day other than a Sunday, dress rehearsal will be 5-8pm (or equivalent) 2 days prior to performance day and Technical rehearsal will be 10-9pm (or equivalent) the day before performance day. Of course necessary breaks and provision is always given to children on longer days in line with Child Protection and Chaperoning laws and guidelines. Please contact us for more information.

Dress rehearsals and technical rehearsals are COMPULSORY FOR THE FULL TIME SCHEDULED.

 

DISCOUNTS

TERMLY: 20% discount for the 2nd child in the same family.

20% discount on ALL siblings if 3 or more children are in the same family. 

*ONLY ONE DISCOUNT PER FAMILY

VENUES

DUNSTABLE:  ​HOUGHTON REGIS PRIMARY SCHOOL

                                                           St Michaels Avenue, Houghton Regis, Dunstable, LU5 5DH

BRACKNELL: MARTIN'S HERON AND THE WARREN COMMUNITY CENTRE, 

Whitton Rd, Winkfield Row, Bracknell RG12 9TZ

CANCELLATIONS

In the event of a Force Majeure, provided HOT Academy Ltd can offer an alternative provision of classes and performance opportunities, full fees are still chargeable. This includes, but is not limited to HOT Academy Ltd providing online group classes and performances. In the event of Force Majeure, all terms and conditions as outlined in this document apply in full, including but not limited to our required notice period.

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UNIFORM

Uniform is compulsory and should be worn to every lesson. This includes black leggings/jogging bottoms/jazz pants, red HOT Academy T-shirt, red HOT Academy hoodie (this is vital to cover costumes during shows/rehearsals), and black jazz shoes (not jazz boots, sneakers, trainers, ballet shoes or plimsolls). Uniform is not required for the trial or audition day for new students. Uniform can be purchased directly from us using the tab above. Please be aware that the company we purchase uniform from will only accept orders in a batch of a minimum of 6 items, so you may need to wait for your order to be part of a 6-item batch with other students. Hair should be tied back m, smart and off the face. Jewellery is not permitted due to safety.

CONDUCT

Attendance is VITAL. Just like any sports team, we require all students to be present each week, to keep our standard high and raise the children’s confidence. Dress rehearsals and technical rehearsals are COMPULSORY FOR THE FULL TIME SCHEDULED.

Mobile phones should be switched off during class, rehearsal & show times due to ‘location’ tracking leading to potential safety risk.

Bad behaviour towards staff and other students, or whilst associated with HOT Academy Ltd in any way may result in immediate and permanent expulsion without refund. Good attendance and punctuality is imperative and will have an impact on casting decisions. Poor attendance or tardiness may result in a student's part being reallocated to another student. Bullying or discrimination of any kind will categorically NOT be tolerated and will be dealt with immediately. In extreme cases, it may lead to expulsion from HOT Academy Ltd.